Q11. Tips and tricks for Google Chrome

Sure. Below is a list of our top 5 tips and tricks for each of Google Chrome, Google Apps, Google extensions and Gmail.

Google Chrome

  1. Add a home button. For many people this bit of minimalisation is a step too far, but it is easy to add a home button to Chrome by navigating to the menu in the top left of the browser and selecting “Preferences.” If you scroll down a bit, you will see “Show Home Button” and hey presto, you will have that intuitive little house right up beside the address bar, where you would expect it to be.
  2. Use the Omnibox for more than straightforward searches. If you type a calculation into the omnibox, such as 11 + 15, and then hit “Enter” it will calculate the sum for you instantly. This also works for conversions between different units, like “15 dollars in pounds” followed by “Enter.” The answer springs up as your first search finding.
  3. Use Incognito for private browsing. This feature means Google will not retain information on your search, nor will anyone else be able to detect from “History” what you have been doing online. Try it out by pressing Ctrl+shift+N.
  4. Launch your History Window from inside Chrome. You can quickly check out your own browsing history to locate a site you have visited but need to see again, simply by holding the Ctrl and H keys. Your history will open straight up for you! 
  5. Highlighting any text to complete a Google search for that word, or phrase. This is such a useful feature built into Chrome: just highlight a word or phrase on any web page, right click and you will see “search Google for…” with the word or phrase you want right there. Clicking on that command opens a Google search window with your findings.

Google Apps for Business Logo

Google Apps

  1. Use “Search” instead of sorting your Gmail. Just as we are getting used to new ways of doing things with cloud technology and all things Google Apps, so we need to shift our thought patterns when sorting mail. The search box above your Gmails can be used as a powerful tool for organising your mail, just by putting the correct search terms into it. Type “from” followed by the first letters of the person’s name you are looking for, and hit “Enter” or click the search button and Chrome will display only emails from that person. This works the same for the search operator “to.” If you want to get really creative, click the small grey downward pointing arrow beside the search box, and Chrome offers a variety of different ways to search your mails.
  1. Create a shared Google calendar for your organisation by following the following instructions:
  • In Google Calendar click on the down menu arrow next to My Calendars - in the left hand menu - and select Create new calendar.
  • Fill in details for the new calendar and set sharing settings to “Share this calendar with everyone in the organisation” with the permission set to “See all events.”
  • To allow managers to add events to the calendar, enter them in the “Share with specific people” section and choose the permission setting “Make changes to events.” You could also add an email group in this section to share the calendar with everyone in a Google Group.
  • Click “Create this calendar.”
  • The new calendar will be added to your calendars; find it and click on the down menu arrow, and choose “Calendar settings.”
  • In this screen there is a section called “Calendar Address”; copy and paste the Calendar ID (in brackets, next to the blue HTML label) which begins yourdomain.com...
  • Send this ID to all users in your organisation.
  • Each user should then open their Google Calendar and paste the new calendar ID into the “Add a colleague’s calendar” box and the new calendar will be added to their list of calendars.
  1. Store Google Forms in Gmail for easy access from your inbox
If you use Google Forms regularly, email the forms to yourself or your users and use an email label for easy access by following these steps:
  • Find or create your spreadsheet and form
  • To email your form either
  • In the main menu of your spreadsheet choose “Form” and then “Send Form.”
  • From the form editor choose the “Email this Form” button from the top bar.
  • In either case choose the users to email the form to and make sure that “Include form in the email” is ticked.
  • Once the user receives the email they then have the form and can submit it as many times as they like - each time the email is opened it will be blank
  1. Use this tip to add Google Drive to your Documents folder in Windows, so it is always easy to find.
  • Sometimes you can struggle to find your Google Drive folder when saving a file. Using this tip you can add the Google Drive folder to Documents in Windows Explorer, or even set it as your default save location, so whenever you save Windows will start at the Google Drive folder.
  • Right-click your Documents folder and select “Properties”.
  • Select "Include a folder..." and locate your Google Drive folder
  • To make Google Drive your default save location, select Google Drive and then  “Set save location.”
  • Click “OK” or “Apply”.
  1. Organise from within a Google Document
You can place a Google doc, presentation, spreadsheet, or any file into a folder from within the document using the folder icon next to the file name.
Fed up with Microsoft telling you it cannot move something because a file is still being used, or is open?
  • Click on the folder icon at the very top of the browser page, right beside the file name, and you have a range of actions open to you that Microsoft just can’t match.
  • A dropdown box will open showing you which folders (if any) the open file belongs to, and you can click the “Organise” button to open up the standard Organise box.

Google Extensions

  1. Install Gmail Offline extension
  • First of all you have to install an extension. Here is the link to download Gmail Offline. Just click on “ADD TO CHROME”.
  • A pop up will be shown as you click on “ADD TO CHROME”. Then just click on “Install” and after few seconds you are ready with your extension.
  • The extension will be automatically downloaded and installed.
How to use Gmail Offline Extension

  • After you install the Offline Google Mail app from Google Chrome Web Store, it will appear on your new tab page in Google Chrome. If you also have the Gmail app for Chrome installed, you’ll now have two different Gmail apps.
  • The Offline Google Mail app uses a different interface from the standard Gmail interface you’re used to. It’s based on Gmail’s tablet interface. When you launch it, it will start downloading your emails so you can view them offline. A status message informs you of the download’s progress.
  • Click the gear icon at the top right corner of the page and you change set a few settings, including how much offline mail to download. Offline Google Mail stores a week’s worth of email by default, but you can have it store up to a month’s worth.
  1. Block Google tracking beyond just search: 
  • The extension called Disconnect works across all websites you visit. It disables tracking by parties such as Google, Facebook, and Digg.
  • Compared with the “Do Not Track” features currently built into browsers, Disconnect gives you more protection. Although Firefox, Internet Explorer (9 and 10), and Safari have “Do Not Track privacy” options that you can enable, website implementation of the feature is voluntary—which means there's no guarantee it will work for many sites. Disconnect, on the other hand, works on all sites no matter what.
  1. Make YouTube more appealing: 
There are so many distractions when watching YouTube videos that any extension which makes it easier is welcome. With the YouTube Options for Google Chrome browser extension, you can tweak every aspect of YouTube. Through this extension you can hide ads and annotations, disable autoplay, and hide comments.
  1. Hover Zoom
Have you ever found a thumbnail that is too small to see it properly? Of course you could save it, open it in an image application, zoom in… but, a better way exists in the Chrome extension Hover Zoom. When enabled, the extension works with images in Facebook, Twitter, Tumblr, Flickr and, in fact, almost everywhere you are likely to come across small thumbnails. Just hover over an image, and it will display it a the highest resolution your browser allows.
  1. Scribe Fire
As more and more of us become bloggers, and the number of just seems to increase (77 million Tumblr blogs and 56 million WordPress blogs existed by the end of 2012) it seems a no-brainer for Google to have a dedicated extension to keep bloggers inside their Chrome browser. This is where Scribe Fire comes in, as it only works within Chrome. When enabled, the extension opens a tab with all your blog settings, and space for your daily contributions, regardless of your platform.