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How can an Intranet Help Your HR Department?

Did you know that your intranet supports your HR department? Let's get to know how!

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Overview

Most organizations believe that the IT department or internal communications should manage an intranet. But when it comes to the success of your organization’s intranet, we can’t deny that the HR department plays a big role in it. The HR department also benefits from the intranet more than the other departments.


An intranet is not just a platform to connect with other employees and share information, it also plays an important role in having an inclusive, engaged, and successful working environment. Moreover, it impacts employee productivity, retention, and satisfaction.

Now, let’s get to know the benefits of an intranet to your HR department.

  1. Saves Time and Resources

The objective of most organizations is to reduce costs while maximazing returns. The digital tools on your intranet help save time and resources while keeping your employees productive. Self-serving processes such as payroll Q&As, business procedures, policies, and documentation allows the HR department to reduce time spent on doing administrative tasks which allows them to focus on other tasks to support your organization and employees.


Traditionally, information can be dispersed across individual desktops, internal servers, or paper-based systems. Some organizations even have one person who answers all of the HR-related questions. Aside from being time-consuming, it’s a high-risk approach to sharing information because employees may access multiple or outdated versions of documents.

That’s why it’s important to have a centralized location for company resources in your intranet where employees can easily access and search for information or documents that they need. This is time-saving for your HR department.

2. Builds Employer Brand

One of the priorities of the HR department is to promote a unified culture. A unified culture yields a positive employee experience. Moreover, the top consideration of Gen Z and Millenials when seeking job opportunities is employer branding. Promoting a unified culture is a challenge, especially if you have remote locations and employees. That being said, how do you expect your employees to engage and create a common culture?


Here’s where your intranet can be a valuable tool.


  • Embed company vision, mission, and values

  • Create affinity groups

  • Have an employee recognition system

  • Broadcast upcoming events


3. Centralized Digital Workplace

For your employees to perform efficiently and effectively, you need to provide them with the right tools and information. Powerful intranets claim to be the “jack of all trades”. Steegle Springboard provides user-centric tools and can serve as:


  • Enterprise portals - connects other business systems to provide a centralized access point for users. Single sign-on (SSO) simplifies access and improves the digital experience of your employees. A Google-based intranet like Springboard allows users to connect to other tools.

  • Searchable content management or document systems - this allows users to easily access the documents and information they need

  • Collaboration platform - allows employees to effectively collaborate and work simultaneously

4. Monitor and Manage Employee Development

Employee development is a top priority for HR managers because it is the foundation of employee retention and talent management. An intranet can be used to track employees’ progress by using information such as KPIs, progression charts, feedback surveys, or performance forms. This simplifies and streamlines the admin side of managing the development of each employee.

An intranet with a built-in reward or incentive system like Steegle Springboard can offer opportunities for continual recognition

5. Onboarding and Training Employees

Studies show that the employee turnover rate is at its peak during the initial period of employment. About 16% of new hires leave their new job between the first week and third month of employment. That’s why it’s important for them to have a positive onboarding experience.


To help new employees, your intranet should have tailored pages to help them access relevant information and tools when needed. People directory and organization chart can help them get to know their colleagues and their roles.

6. Support Remote Employees and Locations

Modern technology gives employees an opportunity to have flexible working hours regardless of their location. However, despite remote working, telecommuting, and globalization rising, HR representatives face challenges such as:


  • Security

  • Communication and timezone difficulties

  • Accountability

  • Visibility

  • Individual well-being

  • Maintaining boundaries between family life and work-life


A cloud-hosted intranet like Steegle Springboard is able to integrate with your cloud storage to ensure that your employees will have access to all important documents, forms, and policies no matter what their locations are.

Teams or groups also bring your employees together. Whether it’s a hobby or a job-related team, these are some important features that your intranet should have to make employees feel that they are part of the organization.

So… how do you create a Google Sites intranet?

Great question! Steegle is a Google Cloud Partner and has been using Google Sites since 2008. We have developed intranets for large and small organisations with a friendly team using built-in powerful robust and scalable Google Technology as well as our own specially adapted software widgets to make the intranet fly - become a hub of activity where people will want to come back to for years to come.

We can get basic sites customised exactly to your brand and house style within 5-days. You can use our templates for page structures that make sense (being based on the Nielsen Norman ideals of an effective Intranet) as a starting point for your organisation without the need for complex wireframes or project planning. We’ll also be by your side as you start the big task of populating the system and setting it up to fit your company’s culture, and you can get user feedback on your draft site to quickly adapt and change it to meet their needs.

Step one is to get in touch with us so that we can give you a walkthrough of our system. Book a demo to kickstart the process!

Article by Maria Gabrielle

Looking for a customized intranet solution for your organization?

Since 2008, we here at Steegle.com have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace- based solutions. Give us a call at US ✆ +1 (302) 672 3007 UK ✆ +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Springboard Intranet solution.

Sales Hotlines

US ✆ +1 (302) 672 3007
UK ✆ +44 (207) 871 5021

Google Cloud Partner