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8 Features Your New Intranet Must Have

Want to create a successful internet? Here are the features you must have!

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steegle employee using springboard

Your digital workplace or intranet is where employees find vital information.

 When building an intranet, you should always take into consideration the needs of your employees and how you can help them in having a more efficient and productive working environment. This means you should carefully choose which features you should include in your intranet.

Aside from your employee’s needs, you need to consider the essence of your organisation. For example, if your intranet platform is for white-collar professionals, employees should have easy access to important information and shared documents, collaboration tools, news, etc.

But, how do you build an intranet that will help your employees when it comes to collaboration and internal communication?

8 Features Your Intranet Must Have

springboard intranet people page

1. People Search

In the Nielsen Norman approach to good intranet and employee experience design, they state that a key need of an Intranet is to understand the people and the way they are structured in your organisation. 

An important feature of the intranet is the ability to search for employees and coworkers, your bosses' bosses and the skills and people siloed in different locations or department's. Employees should set up their own profiles containing their personal and contact information, employment details, and reporting chain.

springboard employee recognition

2. Employee Recognition

A digital workspace is a perfect place to acknowledge employees’ efforts and achievements. Showing your employees that you appreciate them by thanking or congratulating them will keep them motivated and you’ll see an increase in productivity. What’s more, you’ll have more loyal employees.

At Steegle, we encourage a culture of positivity and gratefulness.  

We have developed Steegle Heroes - Learn More Here

springboard office locations page

3. Office Locations 

In today's environment, people are working from multiple locations even in small organisations.

Knowing where to find people and offices can be tricky. A great Intranet should make it easy for your employees to find your various offices and learn about how to visit those sites and the availability of hot desks et cetera.

Your intranet should have a list of office addresses for the convenience of your employees.

springboard news and announcements

4. Department News and Announcements

A good intranet helps keep employees engaged and informed. This can be achieved by sharing company news and updates. The news or blogs page should be engaging, informative, and user-friendly. 

News can be anything that your employees need to know or something that may spark interest in them. People-focused stories or news will keep your employees engaged.

Dedicating an area in your intranet where you can share the achievements and success stories will boost morale and confidence.

findingfiles and forms in springboard

5. Finding Files and Forms

A search function is vital to improve the productivity of your employees. Each day, your employees access files and information they need. Being able to search for specific files will make your employees more efficient and productive. 

A powerful search tool can search all types of files such as documents, company news, employee’s profile, and more

In Steegle.One we have our Steegle Share front end to Google Drive for your intranet 

springboard calendar

6. Calendar

One of the most important features of an intranet is a calendar. It allows your employees to track and organize meetings, events, and appointments. Modern intranet software has robust calendar features that allow you to add an event as detailed as you want.

A calendar that is shareable among team members and departments is ideal for a good intranet. This allows event organizers to view the schedules of other members and avoid overbooking.

Typical training resources that Springboard Intranet, Google Workspace Intranet Solution, can provide

7. Training Resources

A modern and successful intranet should have training materials or a guide on how to navigate on the platform. This feature allows employees to work independently and accurately. Having training resources in your intranet will also lessen the training you need to provide for onboarding employees.

Make your Employee Handbook available on Springboard the Google Workspace Intranet Solution

8. Employee Handbook

An employee handbook is also known as a company guidebook, welcome manual, or staff manual. It contains the company’s background, code of conduct, policies, values, and goals. Gone are the days where employers will give out hard copies of this document. Nowadays, employee handbooks can be accessed digitally, whether by email, file, or in an intranet platform.

Consider Steegle.One for Google Sites?

Steegle.One adds critical features that are not available in plain vanilla Google Sites.

For example,

 includes great ways to securely share files and folders

has a staff recognition (shout-out!) tool!

In terms of practical  security and simplicity:

Looking for a customized intranet solution for your Organisation on Google Workspace Technology?

Since 2008, we here at  have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace based solutions.  Give us a call at US ✆  +1 (302) 672 3007     UK ✆  +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money.  Click below to learn more about the Steegle.One Intranet solution.

Sales Hotlines

US ✆  +1 (302) 672 3007
UK ✆  +44 (207) 871 5021

Google Cloud Partner