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Can an Intranet Replace Your HRIS System?

Building your first or new Employee Intranet? Steegle can help!

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What is an HRIS?

An HRIS or human resources information system is a software solution that manages, processes, and maintains employee information and often HR-related procedures, policies, and information. 

It is generally a place of confidentiality and privacy between the employee and the organisation,  for example, an employee can see their pay and benefits and other confidential data. 

This has been used and relied on by many organisations, and is a way to reduce the administrative burden and I am allowed employees to do some elements of self-service (for example authorising their holiday).

Sometimes the system will be a standalone application like Ceridian and that other times it will be a module in a larger enterprise package (e.g. SAP, Workday)

Since the increase of flexible and remote working setups, maintaining excellent employee engagement has become a challenge. And because of the private nature of HRIS most commentators do not think it is a great tool for internal communication.

On the contrary, a well-designed Intranet can provide an open tool where all employees can visit to learn about the organisation, their colleagues, and the direction of the business. It forms a vital component in employee engagement.

The question remains—can a modern intranet solution completely replace your HRIS system and will it be more effective and efficient?

Here’s the thing, an HRIS system is only used for HR-related needs and nothing else. Because of this, most employees end up using multiple platforms or software anyway just to complete different tasks. 

The solution? You can use an intranet to give your employees a centralised location to access all company-related information and resources.  This encourages a more open and interactive environment. But you can also use it to signpost to the HRIS system to use and engage.

Let’s get into the most common myths about intranets.

Myths About Intranets

Modern intranets are much more than the newsfeed. They allow users to integrate or use other programs such as Google Workspace apps, Office 395, or Expensify. While an HR system is a standalone product and is specifically designed to keep HR-related information. Integrating your HRIS system creates a simplified and efficient digital workplace. Employee experience and satisfaction increase

2. Employee productivity decreases because of technology

We live in the digital age and more employees are relying on technology, especially during the global pandemic and lockdowns where businesses experience a drop in productivity. Thousands of employees ventured remote working or worked from home setup and technology played a big role in the sudden shift. Not to mention, the company intranets have been used to keep employees updated on recent company news and information. 

An HR page on your intranet with FAQs helps decrease paperwork, calls, and emails. HR employees will be able to focus on more important tasks—increasing productivity.

Steegle.One Discover our resources screenshot

3. Using technology for onboarding is not effective

For many years, companies relied on face-to-face onboarding and believed it was the most effective method. The global pandemic forced most offices to virtually onboard new employees. New employees will have to rely on technology for effective onboarding. 

This is where your company intranet becomes helpful because new hires will not have a hard time finding documents and information. An intranet allows them to feel the company’s culture. 

In Steegle.One, new hires can easily search and access training resources.   

Steegle.One training resources page

4.  On-premise software is more secure than a cloud-based intranet

Most often, it feels like an on-premise solution or software is the safest option to keep your data secure. An on-premise solution is held by you and if something goes wrong, you can fix it yourself. While this may sound like a great idea, the truth is that a cloud-based solution is the safest option. 

Since your data is on the cloud, it will be harder for third parties to access it. In other words, there’s an extra layer of protection in case an employee wants to sabotage your data. Additionally, a cloud-based solution constantly updates to have the highest level of security. 

The Verdict

A modern intranet cannot replace an HRIS system. Rather, it enhances it by simplifying access to work-related tools, including HR tools. Modern intranets such as Steegle.One include intuitive tools like employee recognition, organisational charts, and people directories. An intranet increases productivity and gives an overall positive experience to employees. 

Article by Maria Gabrielle

Looking for a customized intranet solution for your organization?

Since 2008, we here at Steegle.com  have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace based solutions.  Give us a call at US ✆  +1 (302) 672 3007     UK ✆  +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money.  Click below to learn more about the Steegle.One Intranet solution.

Sales Hotlines

US ✆  +1 (302) 672 3007
UK ✆  +44 (207) 871 5021

Google Cloud Partner