Google Sites and Microsoft Sharepoint for Intranet Management

Discover the differences between Google Sites and Microsoft SharePoint and determine which platform is best for your business needs. Explore site creation, document management, collaboration, and security features to make an informed decision.

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As remote work becomes more prevalent, intranet management is crucial, and selecting the right tools for the job is essential. 

Two of the most prominent platforms are Google Sites and Microsoft SharePoint

Both platforms offer advanced site management tools to help organizations maximize their cloud collaboration capabilities while working remotely. 

But which one is the best choice for your organization? 

In this article, we will explore the significant differences between SharePoint and Google Sites to help you identify the best platform for your business requirements.

Woman using steegle intranet

Google Sites

Google Sites can be an excellent choice for organizations looking for a simple and robust intranet solution. it is a free element of buinesses using Google Workspace (sometime called Gmail for Buiness or GSuite). Its user-friendly interface enables non-technical users to create, customize, and publish sites with ease. Google Sites integrates seamlessly with other Google Workspace apps such as Google Drive, Google Docs, Google Sheets, and Google Forms, enabling teams to collaborate and share information more efficiently, it is also mobile freidnly allowing access ayerehere.

Moreover, Google Sites offers a range of templates and design options to create visually appealing and professional-looking intranet site intranet screenshot

Steegle.One Intranet Design Powered by Google Sites

Steegle One is a Google Workspace intranet suite of add-ons that automates a Google Site with organizational charts, news feeds, staff shout-outs, and powerful file sharing, making it easier to manage a site. This comprehensive suite enhances the functionality of Google Sites, streamlining communication and collaboration within an organization.

Microsoft Sharepoint

Microsoft SharePoint is a cloud-based platform that provides a range of content management and collaboration capabilities. It is part of the Microsoft 365 suite and is used to create websites that organizations can use later to store, organize, and share documents and information among team members and departments. 

Microsoft SharePoint provides a comprehensive intranet platform that enables organizations to manage, organize and share information within their teams and departments. It allows businesses to create intranet sites with custom branding and layout, providing a professional look and feel for the organization.

SharePoint intranet sites can be used to store and manage documents, as well as to collaborate on projects and tasks. It comes with powerful document management features, such as version control, check-in/check-out, and co-authoring, making it easier for teams to work together on shared documents.

Sreenshot of Microsoft Sharepoint Intranet

Microsoft Sharepoint Intranet Example

Comparing Intranet Features

Site Creation

Google Sites

Google Sites is designed to be an easy-to-use platform, even for users without web design or coding skills. It provides a user-friendly interface that allows users to add files and update the site quickly. Google Sites also offers intuitive features such as drag-and-drop and point-and-click interfaces, making it effortless to add content to a site.

Microsoft SharePoint

Microsoft SharePoint provides a choice to select a site type and template for a team. SharePoint has a built-in WYSIWYG (What You See Is What You Get) editor that enables users to edit multi-column pages easily. SharePoint also provides advanced site management tools, allowing users to customize their sites according to their business needs.

Document Management

Google Sites

In Google Sites, files, sheets, drawings and images are created and accessed from outside the site in Drive. While this can be convenient for some users, it can also lead to scattered information and make it harder for team members to collaborate effectively. 

Additionally, Google Sites does not offer the advanced document management features that SharePoint provides, making it less suitable for organizations that require robust document management capabilities. Although at Steegle we have tools that make for sharing more powerful and easier to search.

Microsoft SharePoint

SharePoint offers a range of advanced document management features, including the ability to create files within a site or add them from different locations. Documents can be displayed in a list or thumbnail view, making it easy for team members to find what they need.

SharePoint also allows for the development of custom apps and workflows using PowerApps and Flow integration in document libraries and lists. This can help organizations automate document-related processes and improve productivity.


Google Sites

Google Sites offers a user-friendly interface that enables users to collaborate and share content with others quickly and easily. Unlike SharePoint, which requires a lot of  technical expertise to manage, Google Sites does not require coding or web design skills, making it accessible to a wider range of users.

Furthermore, Google Sites' seamless integration with other Google Workspace apps, such as Google Drive and Google Docs, provides users with a unified platform for content creation and collaboration

Microsoft SharePoint

Although SharePoint offers advanced collaboration capabilities and security features, these can be overwhelming for small businesses or organizations that do not have dedicated IT resources.

Overall, while SharePoint may be a better option for organizations that require robust collaboration capabilities and advanced security features, Google Sites provides a simple and accessible platform for teams to collaborate and share content easily.

Mobile Access

Google Sites

In line with Google's overarching philosophy of delivering everything in web browsers, Google Sites does not have a dedicated mobile app. However, its responsive design allows for mobile-friendly viewing  of sites on smartphones and tablets.

Microsoft SharePoint

SharePoint offers a mobile app for iOS, Android, and Windows phones, and its sites are designed to be responsive to various mobile web browsers. 

How Steegle.One Tools Can Boost Your Google Sites Intranet Experience

While Google Sites is an excellent choice for an intranet, it lacks several features to make your intranet powerful and functional. 

Steegle.One offers a range of tools that can significantly enhance the functionality and user experience of your Google Sites intranet 

Steegle.One's Org Charts is a cloud-based collaboration tool that provides an up-to-date list of all employees and automates the user lifecycle. It also allows users to configure hierarchy charts on their PC or tablet. By embedding Steegle.One Org Charts onto a responsive website with a secure employee intranet, businesses can improve employee engagement. Multiple case studies are available to demonstrate how organizations have utilized this tool to enhance their enterprise social network. 

Steegle.One's news tool is a powerful web-based platform that can automate and streamline internal communications across your organization's departments, teams, and affinity groups. 

With Steegle.One News, you can optimize your internal communication and keep your teams connected and informed 

Transform your information management with ease and efficiency to support the flexible hybrid working approach for your company, whether from home or office. Incorporate user-generated lists of skills and achievements with searchable fields such as teams, qualifications, and even personal interests. With rich user profiles, you can enable your users and their direct or indirect managers to easily update fields, minimizing back-end administration. All data is securely and privately stored in your organization's Google Workspace, providing peace of mind.

With Steegle.One Heroes, you can securely and centrally manage a workflow that recognizes and rewards colleagues for their actions, communication, and collaboration. Give shout-outs, thanks, kudos, and praise to your colleagues and employees who demonstrate excellent performance, go above and beyond the call of duty, or exhibit all-around awesomeness. Additionally, you can feature the Employee of the Month using the Spotlight feature of Heroes. 


In conclusion, Google Sites is a great tool if you don’t have an enterprise collaboration platform and require a document-sharing site quickly. However, it fails to provide the depth of advanced features that SharePoint offers. 

But with the help of Steegle.One tools for Google Worksapce, you can turn your Google Sites platform into a powerful and functional intranet solution.

SharePoint is a true enterprise platform with enhanced document management and collaboration capabilities, making it an excellent choice for businesses that require an advanced security and effective collaboration platform.

Introducing Steegle.One for Google Workspace