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How Long Does an Intranet Project Take?

Are you wondering how long would it take to complate an intranet project?

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Overview

The length of an intranet project depends on different factors such as the scope of the project, mode of deployment, amount of content, and many other factors that we will also mention in this article. No two projects are the same and the needs of each organisation vary.


Sure, you already have a concrete plan and idea of how your intranet will look and the types of content to put in it. But, in reality, building your intranet can take longer than you expected, unless you have lots of time and a large team of experts working for you. Then again, it depends on the situation and the mode of deployment and the tool you decide to use.

Before you start your intranet project, you need to consider how you can manage your intranet and if you have all the resources you need to support this. Most importantly, you need to meet the standards of your employees to have a successful intranet project.



People (How may are going to be involved in making and using it and whether data will be crowd sourced from your users)


Process you use (modern agile - iterative methods vs a more traditional method like waterfall where everything i planned in advance) - better outcomes on agile and quierker results


Technology choices - some technologies naturally require much more planning upfront for example Internet tools like Microsoft SharePoint, Lumaoops, Happeo, lend thenselvces to more planning because they are complex and because they're expensive whereas feels like Google sites can be implemented more quickly.




What activities are included in an intranet project?

Planning the overall intranet project is crucial. Here are the most common activities in an intranet project:


  • Developing and designing pages

  • Determining project scope and intranet strategy

  • Determining intranet structure

  • Researching the needs of your organisation

  • Obtain funding

  • Deciding on content directory

  • Cleaning and migrating content

  • Selecting new technologies

  • Testing the intranet with staff

The mentioned activities can be time-consuming or not, depending on the needs of your company. It’s best to develop a concrete plan to help determine how long it will take to complete the said project.


On average, it takes about 4-6 weeks for an intranet project to be completed. But, for some, it could even take longer like 6-12 months for a large organisation with a complicated tool which may impact many systems (e.g. Lumapps). As long as you have all the resources you need to successfully deploy your intranet, it will go on smoothly.

Factors that Affect the Timing of Your Intranet Project

There are lots of factors and activities that are involved in building an intranet and it’s almost impossible to predict how much time it would take to build one. Each intranet project is different. Each company is different.


But, to help you out in planning and scheduling your intranet project timeline, here are some of the factors that greatly affect the time it takes to complete an intranet project.

Mode of Deployment - Process

Are you building a self-hosted or cloud-hosted intranet? A cloud-hosted intranet just like Springboard by Steegle takes la few days to be "built" in a pre alpha format Additionally, you can easily customise your intranet with your own branding colours and logo. The only thing left to do is to add users and content.

On the other hand, self-hosted intranets can take 6-9 months on average to be deployed. Even though you can easily install the software, there are cases where users experience software and hardware incompatibility.

Amount of Content - Process

To begin with, have you already decided on the amount of content you want to upload to your intranet? The amount of content will significantly affect the time it takes to complete your intranet project. For instance, if you need to put more than one hundred documents in your intranet, it would take longer to finish compared to a company that only needs a few documents to upload.


This is also true for workflows and e-forms you want to set up on your intranet. Think about it, each workflow and e-form needs to be created and then tested before you launch your intranet.

Technical Support _ Process

How many staff are in charge of developing your intranet and how is their workload? If you have less than 10 people in your team, it would be more difficult for them to focus on their tasks, which can affect the length of the project.

Branding and Customisation

They say that to have a successful intranet project, you should never underestimate user experience. You need to have the right tools and platforms that your staff access on a daily basis. You also need to incorporate your company culture on your intranet to increase employee engagement and satisfaction.


If you’re not planning to have a cloud-based intranet, it may take longer if your intranet needs a lot of customization such as making massive changes in the CSS, setting up user logins, and connecting external sites—all of these will make intranet deployment difficult and longer.

Chociue of intarent plaform

Document Management

Organising content on your intranet also affects the time of deployment. If you have a large company and lots of content, it’s better to get things straight and plan ahead of time. Consider how users will easily find information, how users can connect with each other, how frequent content needs updating, and start from there. Most probably, it will take you some time to get everything right at first. But, starting with something will lead you somewhere.

Tool like Steegle Share (part of Steegle Springboard intranet mean that tyou catyually can speed up process very dignificantly as it sits on a almost instatncours backbone of google drive


Who will be involved

Organising content on your intranet also affects the time of deployment. If you have a large company and lots of content, it’s better to get things straight and plan ahead of time. Consider how users will easily find information, how users can connect with each other, how frequent content needs updating, and start from there. Most probably, it will take you some time to get everything right at first. But, starting with something will lead you somewhere.

Tool like Steegle Share (part of Steegle Springboard intranet mean that tyou catyually can speed up process very dignificantly as it sits on a almost instatncours backbone of google drive


Remember, your intranet project doesn’t END after the launch. You need to constantly update your intranet to keep it up and running. You will need year-round support to manage all content and it’s also important to upload new content constantly.

So… how do you create a Google Sites intranet?

Great question! Steegle is a Google Cloud Partner and has been using Google Sites since 2008. We have developed intranets for large and small organisations with a friendly team using built-in powerful robust and scalable Google Technology as well as our own specially adapted software widgets to make the intranet fly - become a hub of activity where people will want to come back to for years to come.

We can get basic sites customised exactly to your brand and house style within 5-days. You can use our templates for page structures that make sense (being based on the Nielsen Norman ideals of an effective Intranet) as a starting point for your organisation without the need for complex wireframes or project planning. We’ll also be by your side as you start the big task of populating the system and setting it up to fit your company’s culture, and you can get user feedback on your draft site to quickly adapt and change it to meet their needs.

Step one is to get in touch with us so that we can give you a walkthrough of our system. Book a demo to kickstart the process!

Article by Maria Gabrielle

Looking for a customized intranet solution for your organization?

Since 2008, we here at Steegle.com have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace- based solutions. Give us a call at US ✆ +1 (302) 672 3007 UK ✆ +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Springboard Intranet solution.

Sales Hotlines

US ✆ +1 (302) 672 3007
UK ✆ +44 (207) 871 5021

Google Cloud Partner