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How Much Does an Intranet Cost?

Are you planning to get an intranet but don't know how much it costs? Find out here!

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Overview

Intranets are an important part of an organisation. Some benefits of an intranet include an increase in productivity, an easier way to communicate with people within the organisation, and improved collaboration. Most intranet solutions offer tons of features and capabilities. The total amount you will spend depends on the size of your organisation and the features you need.

Modern intranet solutions allow users to store and share documents for better collaboration. Some intranets are able to integrate with social media apps such as Twitter, Facebook, Slack, and others.

Whatever the capabilities and features of your internet, it’s a good investment that will benefit your company in the long run.

Estimate Cost Based on the Company Size

When it comes to intranet costs, it's important to have a rough idea of what you can expect to pay based on the size of your organization. That's why we've put together an estimate of the costs you can expect based on the number of employees in your team. While this is just an estimate, it will give you a good starting point for comparing pricing from different providers and finding the most cost-effective solution for your organization.

It's also important to note that the initial pricing for the first year of using an intranet solution may be higher due to one-time setup fees such as design, support, strategy, project management, and other services required to get the intranet up and running smoothly. These additional services will help ensure a smooth deployment and great user experience.

While some solutions are completely self-service, we don't usually recommend them unless you have a lot of experience in intranet management. This is because these solutions can be more challenging to set up and may require a greater level of technical expertise to get them running smoothly. However, if you have the necessary experience and resources, these self-service solutions can be a cost-effective option.

Micro to Small

The micro to small organisations usually has less than one hundred employees. The micro to small organisations should have an intranet budget of about $9,000 to $20,000 per annum fee for a professional system.

Small to Medium

The small to the medium organisation includes one hundred to one thousand employees. Intranet budget should range between $15,000 to $50,000 per annum.

Medium to Enterprise

A medium to enterprise organisation includes one thousand to five thousand employees. Intranet costs about $50,000 to $250,000 per annum. The licensing fee is the primary component of the pricing structure. Many intranet vendors offer a “per seat” licensing model.

For example, if you have four thousand employees and the intranet licensing fee is $8 per user per month, then the licensing fee will be 4,000 x $8 x 12 = $384,000 per annum.


Enterprise

If you have more than five thousand employees, most intranet vendors require scoping and investigation which often result in custom pricing proposals. The main reason is the transfer of data, content, and security. Enterprise-level organizations require more planning and implementation that can last for years

Pricing for Intranet Systems PUPM

The cost of an intranet per user per month can vary depending on the features and functionality required, as well as the number of users. On average, the cost can range from $5 to $10 per user per month for a basic intranet, to $20 to $50 or more for a more advanced intranet with additional features such as collaboration and project management tools. Some examples of intranet providers and their pricing include:

Example Pricing Per User Per Month

  • Lumapps $15-25

  • Happeo $10-15

  • SImpplr $8-$12

  • Jostle $5-8

  • Jive: $7-$15

  • Steegle.One $2-$6

  • Microsoft Sharepoint $5-$10 (requires a subscription)

  • Google Sites from free (self developed)


Note Steegle.One is Google Workspace only. Sharepoint Is based on Microsoft 365

Estimates based on market feedback, subject to time of collating information. They are indicative only and should not be relied upon

Factors that Affect the Cost of Intranet

Branding

Another key factor that affects the cost of an intranet is branding or customization. You won't have any additional cost if you want to do everything out of the box and go with a straightforward solution without any adjustments.

However, this may not be appropriate for every organization, and you may need to modify your intranet to match your individual or company requirements.

The degree to which you design your intranet will have a substantial impact on the initial cost and ongoing upkeep.


Cloud-based or On-Premise Solution

Other costs will be determined whether you choose a cloud-based intranet or an on-premises solution.

Cloud systems are hosted and do not necessitate the purchase of infrastructure, which might be costly.

To keep the intranet functioning, on-premises systems require servers, support, space, and a variety of additional expenses.

Note: We do not recommend on premise solutions for 99% of clients. With confidential data on the system, as they can be difficult to access, hard to maintain and slow.

Licensing Fees


An annual price for intranet services is included in the continuing licensing cost. If third-party apps are being used, licensing and interaction with the intranet should be taken into consideration.


Support


When it comes to support for your intranet, it's all about finding the right fit for your organization. The cost will depend on the size of your team and how many users will need assistance using the new system.

Don't worry though, most intranet providers offer a basic support package to ensure that any issues are resolved quickly.

If you're looking for a little extra peace of mind, some providers offer higher levels of support for an additional fee. These packages typically come with faster response times and a dedicated support team. We recommend that larger organizations consider investing in a higher level of support.

Can You Get a Intranet for "Free"?

Free Options: Google sites and Microsoft SharePoint

When it comes to creating an intranet, there are a few options available to organizations. One popular choice is to use a free platform like Google Sites or Microsoft SharePoint to create a first intranet site. This can be a great option for organizations just starting out on their intranet journey, as it allows them to get a sense of what an intranet can do and what features they need before investing in a more advanced solution.

However, it's important to keep in mind that to get the most benefit from an intranet, you'll need to have good design, ease of use, and a solid plan for management and maintenance. This is where the "homebrew" intranets we see at Steegle can fall short. While some organizations are able to create an intranet that is both functional and attractive to end-users, many others struggle with amateur efforts that are not user-friendly and difficult to navigate.

One of the biggest downsides of using a free platform like Google Sites or Microsoft SharePoint is that it can be difficult to create an intranet that is easy to use and navigate. Without automated tools like employee directories, news feeds, and file-sharing tools, it can be challenging to find the information you need and keep the intranet up-to-date. Additionally, with many authors required to manage the system, the intranet can become cluttered and difficult to use.


Steegle.One Intranet Pricing

  • At Steegle we sell our Springboard Intranet for Google Sites solution

  • Because we leverage the power of Google Sites technology licenses are cost-effective for most organisations.

  • Licenses range between

    • $6 and $2 user per month

    • $0.6/user/month for frontline workers (people who don't use their desk most of the time like kitchen employees, manufacturing coworkers et cetera.)

  • Ask our team for a demo today.

How Create an Intranet Strategy

To get the most out of your company intranet, you need to have a strategy from planning to implementation. Having a concrete plan will help you stick to your budget and increase your return on investment.

Here are some of the things to consider when launching an intranet:

  • Objectives - before looking for an intranet vendor, you should define your objectives. What do you want to achieve with your intranet? What problems or issues will it solve? Where will your intranet be used?

  • Roles and responsibilities - your intranet needs constant updates. Do you have enough internal resources or will you need new hires?

  • Structure - how will the information be accessed and arranged?

  • Branding - are you considering an out of the box solution? How will it be customised?

  • Employee engagement - how will your employees use and interact with the new intranet?

  • Installation and execution - will you integrate it with other software?

Article by Maria Gabrielle

Looking for a customized intranet solution for your organization?

Since 2008, we here at Steegle.com have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace- based solutions. Give us a call at US ✆ +1 (302) 672 3007 UK ✆ +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Springboard Intranet solution.

Sales Hotlines

US ✆ +1 (302) 672 3007
UK ✆ +44 (207) 871 5021

Google Cloud Partner