Intranet Scalability: 8 Vital Considerations to Keep in Mind

As your company grows, so does the amount of information that needs to be managed and shared

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As your company grows, so does the amount of information that needs to be managed and shared. 

An Intranet platform can help you handle all this data, but you must be careful when choosing the right solution to ensure that it is scalable and can grow with your business. 

Selecting a new intranet platform is a complicated process that requires careful consideration.  Keep in mind that organizations are always evolving, and the intranet platform you choose must be flexible enough to adapt to these changes. Otherwise, you'll find yourself in the same position a few years down the line, searching for a new solution.

Here are 8 essential things to consider when scaling your Intranet to meet the changing demands of your organization.

man working on his laptop at the office

8 Things to Keep in Mind

1. User Adoption and User Experience

The first thing to keep in mind when scaling your Intranet is the user experience. You want to make sure that employees will be able to access the information they need and that the platform is user-friendly. Make sure that you are taking into account the number of employees who will be using the platform, their needs, and the types of devices they use. You should also consider the level of technical knowledge of your employees and make sure that the platform is intuitive and easy to use.

2. Customization and Flexibility

It is important to choose a platform that is flexible and customizable. Your Intranet should be able to adapt to the unique needs of your organization and should be able to accommodate the different departments and roles within your company. You should look for a platform that allows you to add or remove features as your needs change, as well as one that provides the ability to create custom pages or workflows.

3. Integration with Other Systems

Your Intranet platform should be able to integrate with other systems you are already using. This could include HR management systems, project management tools, or even social media platforms. The ability to integrate these systems into your Intranet will help you streamline workflows, reduce manual data entry, and increase efficiency.

4. Content Management and Storage

When it comes to content management, it is important to consider the amount of storage you will need, as well as the types of files you will be storing. You should also consider the security of your data and the ability to access files from multiple locations. Make sure that your Intranet platform provides robust content management features, including version control and the ability to search for files easily.

man typing on laptop

5. Mobile Accessibility

In today's world, employees are on the move and need to access information from their mobile devices. Make sure that your Intranet platform provides mobile accessibility, so employees can access information from their smartphones or tablets. This will help increase productivity and ensure that employees have access to the information they need when they need it.

6. Analytics and Reporting

Having access to analytics and reporting can help you make informed decisions about how your Intranet is being used and identify areas for improvement. Make sure that your platform provides robust analytics and reporting features, including real-time data on user engagement, content usage, and more. This information can be valuable in helping you identify areas for improvement and make data-driven decisions.

7. Support and Maintenance

It is important to choose a platform that provides ongoing support and maintenance. This will help you keep your Intranet platform up-to-date and ensure that any issues are quickly resolved. You should also look for a platform that provides training and resources to help you get the most out of your Intranet.

8. Budget and Resource Considerations

Finally, you need to consider the budget and resources required to implement and maintain your Intranet platform. You should consider the cost of the platform, as well as any additional resources that may be required, such as hardware or software. You should also consider the ongoing costs associated with maintaining and supporting the platform, including updates and security

9. Exiting you data

When you leave the platform can you hold onto your data or are you bound into the cloud platform that you buy for your Internet?

At Steegle.One all of the data remains on your Google workspace.

10. Extensibility

Extensibility refers to the ability of a system to accommodate new features and functions through the addition of modules or plugins. In simpler terms, it means that the system can be easily expanded and customized to meet the changing needs of an organization.

Why does extensibility matter? The benefits of a system that is easily extensible include:

Scaling Confidentiality with Steegle: A Secure Solution for Your Intranet

When it comes to managing sensitive information within your organization, confidentiality is key. As you scale your Intranet, you need to make sure that your platform is secure and that your confidential data is protected. 

This is where Steegle comes in. 

Steegle.One is a secure Intranet platform that provides robust security features to help you keep your confidential data protected. 

Here are a few key things to consider when scaling confidentiality with Steegle.

User Authentication and Authorization

Steegle provides robust user authentication and authorization features to help you keep your confidential data protected. You can control who has access to your data and what they can do with it, ensuring that your confidential information is only accessible by authorized users.

Compliance with Industry Standards

Steegle is compliant with industry standards, such as GDPR and HIPAA, ensuring that your confidential data is protected to the highest standard. This is especially important for organizations in regulated industries, such as healthcare or finance, where strict data privacy regulations are in place.

Data Encryption

Steegle uses state-of-the-art data encryption to protect your confidential data. All data stored on the platform is encrypted, ensuring that it is protected from unauthorized access. This provides peace of mind knowing that your confidential data is secure.

Support and Maintenance

Steegle provides ongoing support and maintenance, ensuring that any security-related issues are quickly resolved. This support and maintenance helps keep your platform secure and gives you access to the resources you need to ensure that your confidential data is protected.

Article by Maria Gabrielle