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Intranet Welcome Messages to Make Your Site Stand Out

Examples and thoughts of messages when onboarding new employees. How to user a warm welcome will reflect and ehance your company culture.

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A warm and sincere welcome message on your intranet will leave a long-lasting good impression on new employees. This aspect is often neglected by most companies, but new employees often rely on it to learn about the company culture and dynamics. If you have the right tools and creativity, you can easily create an engaging welcome message on your intranet to help improve the employee onboarding experience.

But, how do you write an engaging welcome message? Where do you start?

First of all, you need to sound genuine to get your message across. Your employees are a crucial part of your organisation, making them feel unwelcome might demotivate them. You need a message that will let them know that their contributions are as important as their opinions. There are several ways how you can write a good welcome message.

Let’s get to know some examples!

  1. Message from the CEO

A powerful welcome message from the company’s CEO shows that they are invested in the growth and success of their employees. This will also make new hires feel comfortable and valued in a new environment. The welcome message can be a video message, email, or displayed on the intranet home page.

Welcome messages from CEOs usually consist of exciting projects, benefits of working in the company, a brief overview of the company, and some learnings from industry experts or colleagues. It can also include important information about company perks such as health insurance, discounts, or memberships.

2. Video Introduction

A video welcome message is engaging and easily gets the attention of new employees. While this type of welcome message takes time to create, we can’t deny the positive impact it creates once new hires watch it. You can have a long or short video message.

A short video may include important information about the company such as its values, goals, culture, and vision. Longer videos tend to contain more information such as explaining how to effectively use the company intranet.

Some companies include company tours, testimonials from employees, and achievements of the company. It really depends on what you want to say about your organisation.

A good example is a video that Google created for their new interns. Google wanted to show their interns that they have a fun working environment and give them endless opportunities to grow as an individual. You can watch the video here:

3. Staff Handbook

Welcoming employees with your staff handbook is a direct way to let them explore and get to know your company dynamics on their own. Your staff handbook includes all the information that they need.

You can start by saying something like this:

“Hi, welcome to our company!

We are pleased to have you as part of our team. We can’t wait to do exciting things with you! Here is a copy of our staff handbook. If you have more questions, don’t hesitate to get in touch with the HR department.”

This method of welcoming new employees is used by Tesla. Their staff handbook is called “The Anti-Handbook Handbook”. From the title itself, new employees will easily know what to expect.

4. Welcome Message from the HR Team

In any organisation, the HR department plays an important role in the recruiting and onboarding process. As the first people to talk with new employees, a warm welcome message from the HR department is crucial.

Usually, messages from HR include company history, performance management, company benefits, culture, and organisational structure. Aside from delivering this message across your intranet, it can be delivered by slide presentations or email. This will make the whole onboarding process smoother for new employees.

You don’t want to bombard new employees with lots of information, but your goal is to give them enough information to help them start their new job with ease and confidence.

5. Brief Summary of Important Pages

When using a new tool or platform, it would be helpful if there would be a “mini tour” of what to expect. Your company intranet will be used by your employees daily, letting them know where the important pages are by providing them with links or detailed tutorials will be helpful. This type of welcome message will help new hires to do tasks efficiently and accurately. Additionally, you can still offer guidance along the way.

Why is it important to give new employees a warm welcome?

Here are some benefits of giving new employees a warm and positive welcome message:


A positive impression will motivate new employees to stay in your company. Based on studies, how you welcome your new employees during the onboarding process will most likely affect your company’s retention rates.

Company Culture

From the job offer to the new hire orientation, your employee will be able to determine what kind of company culture you have and what being part of your team means. Showing new employees your company culture and how the working environment feels on their early days are crucial.


As a new hire, imagine feeling unwelcome and disregarded on your first day of work. How would you feel? Most definitely, you won’t feel motivated and comfortable working in such an environment, right? How you welcome new employees will reflect their overall impression of the company. A structured, warm, and sincere welcome will motivate them to reach their full potential and achieve the company’s goals and objectives.


How you welcome new employees set an impression on how relationships are valued in the company. A warm welcome will make new employees feel connected to their colleagues. This creates a positive working environment for both old and new employees.

So… how do you create a Google Sites intranet?

Great question! Steegle is a Google Cloud Partner and has been using Google Sites since 2008. We have developed intranets for large and small organisations with a friendly team using built-in powerful robust and scalable Google Technology as well as our own specially adapted software widgets to make the intranet fly - become a hub of activity where people will want to come back to for years to come.

We can get basic sites customised exactly to your brand and house style within 5-days. You can use our templates for page structures that make sense (being based on the Nielsen Norman ideals of an effective Intranet) as a starting point for your organisation without the need for complex wireframes or project planning. We’ll also be by your side as you start the big task of populating the system and setting it up to fit your company’s culture, and you can get user feedback on your draft site to quickly adapt and change it to meet their needs.

Step one is to get in touch with us so that we can give you a walkthrough of our system. Book a demo to kickstart the process!

Article by Maria Gabrielle

Looking for a customized intranet solution for your organization?

Since 2008, we here at have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace- based solutions. Give us a call at US ✆ +1 (302) 672 3007 UK ✆ +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Springboard Intranet solution.

Sales Hotlines

US ✆ +1 (302) 672 3007
UK ✆ +44 (207) 871 5021

Google Cloud Partner