Plan Guidelines in Creating Intranet Content

Deploy strategies and guidelines for content management and content requirements. Here are things to include in the content management lifecycle:

• Creating Content

Include instruction and guidelines in creating digital content such as formatting, writing practices, terminology, images, tagging, metadata, and placement.  Having an optimized content strategy is essential in digital marketing.

• Publishing Content

Content delivery instructions for publishing, formatting, and workflows to ensure that it will be delivered to the right people correctly.

• Managing Content

Instructions for editors in rewriting, project management, repurposing, creating, monitoring, deleting, and archiving based on the content’s relevance. Evaluate the type of content to keep your digital assets organized.

• Measuring Content

Instruction on analysing and reviewing to meet your business needs and improve the quality of intranet content.

Easy-to-use

The widely used tools in your corporate intranet should be intuitive and user-friendly for non-technical users and employees.  A user interface like Google Sites helps, which can be learned in hours or even by experience alone. 

Simplify your intranet web design to help boost customer experience.

Communicate with Employees Often

Employee communication is the cornerstone of an intranet. Lack of internal communications between the content managers, colleagues, and higher-ups are often caused by poor and ineffective content management systems. 

Messaging, initiating forum discussions, or team collaborations are some ways to keep communication open and know the current state of your company’s intranet. Provide flexible collaboration solutions to improve productivity and get work done seamlessly.

Assign Ownership to Content

If you’re looking for an easy way to manage your intranet content, it’s best to assign each department and let them “take ownership” of the content their department produces. Then an internal communication manager, IT, or a team can be assigned to create and manage content to ensure that it is being updated and managed appropriately.

For larger corporations, we recommend having a champion for each area to maintain consistency. For example, in our Steegle Steegle.One products we have team, department or regional pages, and we encourage the intranet manager to assign ownership to these pages so they can have up-to-date news and contents like team organisation charts and documents,