Discover the

Benefits of a Suggestion Box in the Workplace

Find out the reasons why you should consider having a suggestion box.

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Overview

It’s so easy to give feedback to your employees, but how do you ask your employees for feedback on your organisation or business? The easiest way to do this is by giving employees the freedom to submit comments, complaints, and suggestions anonymously through a suggestion box. A suggestion box can be set up online using or it can be physically available in the workplace.

Why implement a suggestion box?

Whether you want to improve employee engagement or improve your business, a suggestion box is helpful, especially if your employees have the option to remain anonymous. Employees can share their inputs about the processes, benefits, working conditions, managers, and many more.

Here are some of the benefits of suggestion boxes for your employees:


  • Boosts employee morale - the concerns of your employees are addressed

  • Benefits quiet employees - not all employees are comfortable sharing their feedback in front of other people. A suggestion box is a great way for introverted employees to share their concerns or suggestions

  • Boosts employee engagement - it allows employees to engage more

  • Improves communication - improves the communication between the employees and management

Drawbacks

There's no doubt that suggestion boxes are beneficial to the company and its employees. However, if you want to implement it, you should be aware of the potential drawbacks that come with it. You should consider the following:


  • Time-consuming - reading through all the suggestions takes up too much time, especially if you have a large organisation

  • Lack of employee participation - not all employees will use it

  • Negative feedback - be prepared to hear negative feedback or complains

  • Loss of ownership - not giving credit to your employees’ suggestions

  • Some won’t take it seriously - if employees can remain anonymous, y

  • No action taken - if you don’t take action on your employees’ suggestions and concerns, putting up a suggestion box is useless

How to Implement a Suggestion Box

  1. Plan Ahead


What do you want to achieve after implementing a suggestion box? Here are some tips on creating a concrete plan:


  • Involve other departments

  • Gather resources needed

  • Determine if you’re putting up a physical or virtual suggestion box

  • Decide on how you will introduce it to your employees

  1. Inform the Management


Once you already have a concrete plan, inform the HR and management team of your plan and tell them how and why it will positively impact the workplace.

3. Create Guidelines


The suggestion box will only be effective if you have guidelines in managing it. Here are some things to ponder on:


  • Who or which department will be assigned to review and approve suggestions

  • How often will the suggestions be reviewed

  • Steps or action plan on implementing approved suggestions


4. Put it on Your Intranet


The easiest way to implement a suggestion box is by putting it on your intranet. Virtual suggestions boxes are more effective than physical boxes because it is more accessible and confidential.

5. Promote Suggestion Box


Once your suggestion box is up and running, announce it to your employees. To encourage them to support the project, tell them why their opinions or suggestions are important for the company and their well-being. You can also discuss the guidelines in using the suggestion box.

6. Show Appreciation


Lastly, don’t forget to give credit whenever your employees have great ideas to improve the company. By doing this, it encourages them to use the suggestion box. You can also provide some tips to your employees on how to have more useful and affection suggestions.



Tips for an Effective Suggestion Box

  • Allow anonymous suggestions or comments

  • Tailor suggestion form to make reviewing of feedback faster and easier

  • Let your employees know the review schedule

  • Give incentives for great and useful suggestions

So… how do you create a Google Sites intranet?

Great question! Steegle is a Google Cloud Partner and has been using Google Sites since 2008. We have developed intranets for large and small organisations with a friendly team using built-in powerful robust and scalable Google Technology as well as our own specially adapted software widgets to make the intranet fly - become a hub of activity where people will want to come back to for years to come.

We can get basic sites customised exactly to your brand and house style within 5-days. You can use our templates for page structures that make sense (being based on the Nielsen Norman ideals of an effective Intranet) as a starting point for your organisation without the need for complex wireframes or project planning. We’ll also be by your side as you start the big task of populating the system and setting it up to fit your company’s culture, and you can get user feedback on your draft site to quickly adapt and change it to meet their needs.

Step one is to get in touch with us so that we can give you a walkthrough of our system. Book a demo to kickstart the process!

Article by Maria Gabrielle

Looking for a customized intranet solution for your organization?

Since 2008, we here at Steegle.com have been delivering intranet development solutions and ongoing support and maintenance for organizations including hospitals and medical institutions. As a certified Google Cloud Partner, we specialize in Google Workspace- based solutions. Give us a call at US ✆ +1 (302) 672 3007 UK ✆ +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Springboard Intranet solution.

Sales Hotlines

US ✆ +1 (302) 672 3007
UK ✆ +44 (207) 871 5021

Google Cloud Partner