Building a Killer HR Portal with Google Sites Intranet
Your employees need access to important company resources to contribute to the organization effectively.
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Each month, your company hires a new wave of employees. If new hires don’t have access to employee essential information such as HR procedures, checklists, forms, and documents, it would be difficult for them to work efficiently. New hires need access to company information so that they can get up to speed with the company's operations and culture, and begin contributing to the organization effectively.
This information can include details about the company's mission and values, its products and services, its customers and clients, and its policies and procedures. Providing new hires with this information can help them understand the context in which they will be working, and enable them to hit the ground running in their new roles.
Without a centralized platform for essential resources, new hires will bombard your HR department with frequently asked questions and request information on basic company information and processes.
Building an HR portal would not only be helpful to your employees, but it would also save you and the HR department some time.
For this article, we will show you how you can build a killer HR portal using your Google Sites-based intranet.
What is an employee HR portal?
An HR portal includes company and HR-related information such as documents, handbooks, forms, and workflows. The good thing is that an HR portal can be part of your company intranet or it can be hosted as a separate site.
Most HR portals include the following:
Links to benefits
Building a Successful HR Portal in Your Intranet
A successful HR portal includes resources and tools that cover the employee’s digital needs.
When you build an HR portal that matched the needs of your employees, they will find the HR portal useful and relevant.
Here are the categories to consider when creating an HR portal:
- Essential Resources
Essential employee resources are those resources that are necessary for employees to perform their job duties effectively. These resources can include things like training materials, access to equipment and technology, and support from managers and colleagues. Other essential employee resources may include benefits such as health insurance and paid time off, as well as opportunities for professional development and career advancement.
The specific essential employee resources will vary depending on the industry and the specific job role.
The essential resources can be in the form of:
Benefits, expenses, and payroll
New hires and onboarding
Policies and procedures
Here is an example of a Google Sites-based intranet that includes the essential employee resources:
2. Tools to Help Improve Skills and Capabilities
This includes tools and resources that will be most effective for improving skills and capabilities will vary depending on the individual and the specific skills they are looking to develop.
It can be in the form of:
Online courses and tutorials
Mentorship or coaching
Assessments and quizzes
3. Career Growth Resources
Career growth resources are those resources that can help individuals advance in their careers.
These resources can include things like training and development programs, mentorship and coaching opportunities, and access to networking events and job opportunities.
Other career growth resources may include tools and resources for building professional skills, such as educational materials, and professional development workshops. Additionally, many organizations offer career growth resources to their employees, such as opportunities for career advancement and leadership development programs. Overall, the specific career growth resources available will vary depending on the industry and the individual's goals and needs.
Article by Maria Gabrielle
There are several key factors to consider when developing a successful HR portal or intranet site:
User-friendly interface: It's important for the site to be easy to navigate and use, with clear and intuitive menus and controls. This will make it easier for employees to find the information and resources they need.
Relevant and up-to-date content: The site should include relevant and accurate information about HR policies, procedures, and resources. It's also important to keep the content up-to-date and timely, so that employees have access to the most current information.
Customization options: It can be helpful to allow employees to customize the site to meet their specific needs and preferences. This might include the ability to personalize their homepage, create alerts for specific types of information, or access personalized resources based on their role or location.
Mobile accessibility: With more and more employees accessing HR resources from their mobile devices, it's important for the site to be mobile-friendly and easy to use on a variety of devices.
Secure access: The site should have secure login and access controls to protect sensitive employee information.
Engaging design: A visually appealing and well-designed site can help make it more appealing and user-friendly for employees.
Integration with other systems: It can be useful to integrate the HR portal or intranet site with other systems and tools, such as HR management software or employee engagement platforms.
By considering these factors and tailoring the site to meet the needs of your employees, you can create a successful HR portal or intranet site that helps drive employee engagement and productivity.
Here are some features that you might expect to see in an HR portal or intranet site:
Employee directory: A searchable directory of employee contact information, including names, job titles, and contact details.
HR policies and procedures: Detailed information about HR policies and procedures, including employee handbooks, benefits information, and code of conduct guidelines.
Time and attendance tracking: Tools for tracking and managing employee time off, including vacation and sick leave.
Performance evaluation and feedback: Forms and tools for conducting performance evaluations and providing feedback to employees.
Employee training and development resources: Links to online training courses and other resources for professional development.
Job openings and application process: Information about current job openings and a system for submitting job applications online.
Benefits enrollment: Forms and resources for enrolling in employee benefits, such as health insurance and retirement plans.
Employee self-service: Tools for employees to update their personal information, request time off, and access pay stubs and other HR documents.
Communication tools: Features for facilitating communication between HR and employees, such as a messaging system or HR-specific discussion forums.
By including these types of features, an HR portal or intranet site can provide a central location for employees to access important HR information and resources, and streamline HR processes and communications.
Can I use Google Sites to build an HR portal?
To use Google Sites to build an HR portal, you could create a new site and add pages for different HR-related topics, such as policies, benefits, and training resources. You could then add content and links to relevant resources and documents, and use the site's access controls to determine who can view and edit the site.
However, it's important to note that Google Sites is not specifically designed for HR purposes, and it may not provide all of the features and functionality that you would need in an HR portal. this is here Steegle has develop a set of stools to help you......