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Building a Killer HR Portal with Google Sites Intranet

Your employees need access to important company resources to contribute to the organization effectively.

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Overview

Each month, your company hires a new wave of employees. If new hires don’t have access to employee essential information such as HR procedures, checklists, forms, and documents, it would be difficult for them to work efficiently. New hires need access to company information so that they can get up to speed with the company's operations and culture, and begin contributing to the organization effectively.

This information can include details about the company's mission and values, its products and services, its customers and clients, and its policies and procedures. Providing new hires with this information can help them understand the context in which they will be working, and enable them to hit the ground running in their new roles.

Without a centralized platform for essential resources, new hires will bombard your HR department with frequently asked questions and request information on basic company information and processes.

Building an HR portal would not only be helpful to your employees, but it would also save you and the HR department some time.

For this article, we will show you how you can build a killer HR portal using your Google Sites-based intranet.

What is an employee HR portal?

An HR portal includes company and HR-related information such as documents, handbooks, forms, and workflows. The good thing is that an HR portal can be part of your company intranet or it can be hosted as a separate site.

Most HR portals include the following:

Calendars
Milestone announcements
Handbook
Forms library
Links to benefits
Performance reviews
Training

Building a Successful HR Portal in Your Intranet

A successful HR portal includes resources and tools that cover the employee’s digital needs. When you build an HR portal that matched the needs of your employees, they will find the HR portal useful and relevant.

Here are the categories to consider when creating an HR portal:

Essential Resources

Essential employee resources are those resources that are necessary for employees to perform their job duties effectively. These resources can include things like training materials, access to equipment and technology, and support from managers and colleagues. Other essential employee resources may include benefits such as health insurance and paid time off, as well as opportunities for professional development and career advancement.

The specific essential employee resources will vary depending on the industry and the specific job role.

The essential resources can be in the form of:

Alerts
Benefits, expenses, and payroll
New hires and onboarding
Policies and procedures
FAQs
HR News

2. Tools to Help Improve Skills and Capabilities

This includes tools and resources that will be most effective for improving skills and capabilities will vary depending on the individual and the specific skills they are looking to develop.

It can be in the form of:

Training programs
Online courses and tutorials
Mentorship or coaching
Educational materials
Assessments and quizzes
Skills directory

3. Career Growth Resources

Career growth resources are those resources that can help individuals advance in their careers.

These resources can include things like training and development programs, mentorship and coaching opportunities, and access to networking events and job opportunities.

Other career growth resources may include tools and resources for building professional skills, such as educational materials, and professional development workshops. Additionally, many organizations offer career growth resources to their employees, such as opportunities for career advancement and leadership development programs. Overall, the specific career growth resources available will vary depending on the industry and the individual's goals and needs.

Factors to Consider When Developing a Successful Intranet

User-friendly interface

It's important for the site to be easy to navigate and use, with clear and intuitive menus and controls. This will make it easier for employees to find the information and resources they need.

Relevant and up-to-date content

The site should include relevant and accurate information about HR policies, procedures, and resources. It's also important to keep the content up-to-date and timely, so that employees have access to the most current information.

Customization options

It can be helpful to allow employees to customize the site to meet their specific needs and preferences. This might include the ability to personalize their homepage, create alerts for specific types of information, or access personalized resources based on their role or location.

Mobile accessibility

With more and more employees accessing HR resources from their mobile devices, it's important for the site to be mobile-friendly and easy to use on a variety of devices.

Secure access

The site should have secure login and access controls to protect sensitive employee information.

Engaging design

A visually appealing and well-designed site can help make it more appealing and user-friendly for employees.

Integration with other systems

It can be useful to integrate the HR portal or intranet site with other systems and tools, such as HR management software or employee engagement platforms.