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Steegle.One Intranet for Google Workspace
A Complete Installation and Setup Guide
Introduction
Introduction
Instant People Directory by Steegle is a smart, modern staff directory and organizational chart solution built exclusively for Google Workspace.
It automatically syncs with your Workspace Directory, eliminating manual data entry, and provides advanced search, dynamic org charts, and rich employee profiles.
Setup and Installation
Setup and Installation
To install Instant People Directory, sign in with a Google Workspace Admin account and open the Google Workspace Marketplace.
Search for Instant People Directory by Steegle and select the blue Admin Install button. The individual install option is disabled because the app is designed for organizational use.
During installation, you’ll be asked to grant permissions, and rollout may take up to 24 hours across your google workspace domain. You can choose to install the app for everyone or restrict it to specific groups. Once permissions are reviewed, click Agree and then Finish to complete the process.
Instant People Directory app listing in the Google Workspace Marketplace
Permission settings for Instant People Directory
Access and Permissions
Access and Permissions
During installation, the app will request permissions to access user provisioning, organizational units, groups, and basic profile information. These permissions are necessary to generate accurate org charts and employee profiles.
After installation, admins can configure:
Which Organizational Units (OUs) to include.
Field visibility (job title, email, department, phone numbers).
Branding options such as background, text, and accent colors.
Search settings let you control results per page or enable infinite scroll.
Org chart display preferences to match organizational needs.
Exploring Key Features
Exploring Key Features
Advanced Search
Advanced Search
Employees can quickly find colleagues by name, department, title, group, or location. Viewing modes (Headshots, Card View, Org Chart) to explore the directory in the format they prefer.
Dynamic Org Charts
Dynamic Org Charts
Org charts are automatically generated from Workspace data, meaning reporting lines and team structures are always up to date. No manual chart maintenance is required.
Rich Profiles
Rich Profiles
Profiles include roles, departments, contact details, and reporting lines. They also highlight skills, certifications, and languages, helping uncover expertise across the organization.
Customization
Customization
Admins can tailor the directory to reflect corporate identity, adjusting colors and layout to ensure the tool feels native to the organization.
Requirements and Limitations
Requirements and Limitations
Must be installed by
Must be installed by
Google Workspace Admin
Installation and setup are restricted to admins.
Free for up to
Free for up to
50 Users
Free forever with no subscription fees.
Only compatible with
Only compatible with
Google Workspace
Not compatible with Microsoft 365.
Users cannot uninstall
Users cannot uninstall
the App themselves
Only Google Workspace Admins can uninstall it.
Security and Privacy
Security and Privacy
Instant People Directory is hosted on Google Cloud Platform, leveraging Google’s security standards. Data is encrypted both at rest and in transit, and only minimal directory information is accessed.
Key privacy commitments include:
No access to Gmail, Drive, Calendar, or Chat content.
No third-party sharing or selling of data.
GDPR and UK Data Protection compliance.
Data retained for 90 days after uninstallation, with the option to request permanent deletion.
For organizations requiring stricter controls, Steegle offers Steegle.One, which ensures 100% on-domain data residency.
Secure Google Workspace hosting on Google Cloud Platform (GCP)
Uninstallation Process
Uninstallation Process
Uninstalling Instant People Directory through the Google Admin Console
If you decide to remove Instant People Directory from your Google Workspace, the process is handled through the Google Admin Console.
Start by visiting admin.google.com and signing in with your administrator account. From the dashboard, navigate to Apps, then expand the section for Google Workspace Marketplace Apps. Within this area, select Apps List to view all installed Marketplace applications.
Scroll through the list until you find Instant People Directory. Clicking on the app will open its management page, where you’ll see options to configure or remove it.
Choose the uninstall option to remove the app from your Workspace environment.
Flowchart
Flowchart
Flowchart showing the setup and installation steps for Instant People Directory
Frequently Asked Questions
Frequently Asked Questions
Where is my organization’s data stored, and can I ensure it never leaves my domain?
Where is my organization’s data stored, and can I ensure it never leaves my domain?
By default, Instant People Directory runs on Google Cloud infrastructure, which means your data benefits from Google’s global security standards. However, if your compliance team requires absolute control (e.g., healthcare or finance), Steegle.One ensures data never leaves your Workspace domain. This distinction helps organizations decide whether the Marketplace version is sufficient or if the Enterprise option is necessary.
Why does the app request access to user provisioning and schemas?
Why does the app request access to user provisioning and schemas?
These permissions allow the app to read and reflect organizational changes in real time. For example, if HR updates a job title or adds a custom field like “certifications,” the directory updates instantly without manual syncing. The scope is broad because it covers both standard and custom fields, but it’s limited to directory data only.
What happens to my data if the app is uninstalled?
What happens to my data if the app is uninstalled?
The 90-day retention period is designed as a safety net. If an admin accidentally removes the app, reinstalling within that window restores the directory without rebuilding settings. If your policy requires immediate removal, you can override this by submitting a deletion request, which is processed within 72 hours.
How does the app perform with thousands of users?
How does the app perform with thousands of users?
Large organizations often face performance issues with static org charts. Instant People Directory avoids this by filtering by Organizational Units and loading data dynamically. This means even if you have thousands of employees, users only see relevant slices of the org chart, keeping navigation fast and manageable.
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Can I fully white-label the Instant People directory?
Can I fully white-label the Instant People directory?
Standard branding covers colors and layout, but logos, custom fields, and advanced design elements require Enterprise plans. In practice, this means the Marketplace version will look “on brand” but may still carry subtle Steegle styling, while Enterprise can be indistinguishable from an in-house solution.
Has the app been reviewed for compliance and security?
Has the app been reviewed for compliance and security?
Beyond Google’s Marketplace review, Steegle is registered with the UK Information Commissioner's Office (ICO) and adheres to GDPR. This dual oversight means the app is vetted both by Google’s technical standards and by regulatory compliance frameworks, giving admins confidence in its legitimacy.
What support options are available if something goes wrong?
What support options are available if something goes wrong?
Support is available through Steegle’s portal and direct email. Importantly, because Steegle acts as a Data Processor, they can only act on instructions from your organization’s Data Controller. This means escalation paths are clear: admins initiate requests, and Steegle executes them within agreed compliance boundaries.
Contact Support
How often is the app updated, and how do we know what’s new?
How often is the app updated, and how do we know what’s new?
While update frequency isn’t specified, Steegle has been a Google Cloud Partner since 2008 and maintains long-term Workspace solutions. Practically, this means updates are tied to Google Workspace changes, when Google introduces new directory fields or APIs, Steegle adapts the app to stay compatible.
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