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Google Sites as Intranet FAQ

Are you considering using Google Sites to build an intranet? Check out the FAQs we compiled.

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Intro

Can I use Google Sites for an intranet?

Yes, Google Sites can be used to create an intranet for an organization. An intranet is a private network that is only accessible to an organization's employees, and it can be used to share information and resources within the organization. Google Sites allows users to create a website and share it with specific people within their organization, making it a good choice for creating an intranet.


To use Google Sites for an intranet, you would first need to create a Google Account for your organization, if you don't already have one. Then, you can use Google Sites to create a website for your intranet and customize it with different pages and features, such as a home page, a news section, and a contact directory. You can also add features such as calendars, document libraries, and forms to make it easier for employees to access and share information.

Once you have created your intranet website, you can share it with specific people within your organization, and control who has access. This allows you to create a private, secure space for your employees to access and share information within your organization.

Overall, Google Sites can be a good choice for creating an intranet for your organization. It offers a simple, flexible platform for creating and sharing a website within your organization, and can help to improve communication and collaboration among your employees.

FAQs

Is Google Sites Free?

Yes, Google Sites is a free service used to create and publish websites and web pages without any costs. You only need a Google Account in order to use it. If you’re using a Google Workspace account and unable to access Google Sites, ensure that your domain enables Google Sites.

Is Google Sites recommended for an intranet?

Yes, Google Sites is a good option for an intranet because it offers suite integration for your other Google Workspace applications such as Google Drive, Google Forms, Google Maps, Google Calendar, and others.


Check out 10 Reasons to Build a Google-Based Intranet and Which is Faster For Your Intranet: Google Sites or Microsoft Sharepoint.

Is Google Sites reliable and secure?

Nowadays, with the rapid development of digital technology, many people are becoming concerned about security. The good news is that Google Sites comes with a high level of security to keep your data safe. If you own a website hosted by Google, hackers will find it difficult to hack your data.


Additionally, Google Sites has a free SSL (Secure Socket Layer). When it comes to reliability, Google Sites offers 99.9% uptime with no bandwidth limits. Rest assured, even if you’re updating your site, you won’t experience any downtime.


Google Sites is a reliable and secure platform for creating and sharing websites. Google is a well-known and trusted company, and they take security and reliability seriously. Google Sites uses the same infrastructure as other Google services, such as Gmail and Google Drive, which are known for their reliability and security.


Google Sites is designed to be a simple, user-friendly platform for creating and sharing websites. It uses a drag-and-drop interface that allows users to easily add and arrange different elements on a page, without requiring any knowledge of HTML or other web technologies. This makes it easy for anyone to create a professional-looking website without needing technical expertise.


In terms of security, Google Sites uses industry-standard security measures to protect your website and the information it contains. It uses encryption to protect data in transit, and secure servers to protect data at rest. It also offers access controls, so you can control who has access to different pages and features on your website.


Overall, Google Sites is a reliable and secure platform for creating and sharing websites. It offers a user-friendly interface and robust security measures to protect your website and the information it contains.

Can more than two users work on Google Sites at the same time?

Another advantage of using Google Sites is that all users can work on the same page simultaneously. Users can collaborate seamlessly to build a functional intranet.

What makes a functional intranet?

A functional intranet is one that is well-designed and easy to use, and provides the features and tools that employees need to do their jobs effectively. Some key elements of a functional intranet include a user-friendly interface, easy navigation, search functionality, and the ability to access and share information and resources quickly and easily. Additionally, a functional intranet should be secure and reliable.

It should also include features such as news, an employee directory, a file sharing library, employee recognition, and a calendar of events. An intranet should have these features to enable employees to carry out their daily tasks and find company information easily within the intranet.

Does Google Sites offer unique tools to make a good intranet?

Google Sites offers a range of features and tools that can be used to create a functional intranet, including basic templates, drag-and-drop editing, and the ability to easily add and organize content. Additionally, Google Sites integrates with other Google Workspace Apps, such as Google Drive and Google Calendar, which can be useful for collaboration and communication within an organization.


However, Google Sites do have limitations when it comes to creating a fully functional intranet. They do not offer unique and automated tools for essential intranet features such as news, people directory, file sharing, and employee recognition.


Steegle has developed tools to help you build a powerful and functional Google-based intranet.


To learn more about our tools, check out Steegle Springboard - Google Workspace Intranet Solution.

Is Google Sites mobile-friendly?

Yes! Google Sites will automatically resize to fit any device’s screen size. This is good because you won’t need to spend time creating a separate design intended for mobile screens.


To learn the benefits of having a mobile-friendly intranet, check Should You Build a Mobile-Friendly Intranet?

Is it easy to build a website on Google Sites?

Yes, building a website on Google Sites is relatively easy. They have a range of templates available to get started, and the drag-and-drop editing interface makes it simple to add and organize content. Moreover, it seamlessly integrates with other Google Workspace Apps, such as Google Drive, Google Docs, and Google Calendar, which can be useful for collaboration and communication within an organization.

Google Sites is an excellent option for building a website, even if you have little or no experience with web design.

What are the limitations of Google Sites?

Google Sites is a free basic website builder but lacks many features that you might see with other intranet platforms . Here are some of the limitations of Google Sites:


  • No build-in people tool

  • No org charts

  • Basic file integration without search

  • No news feed tool

  • No social sharing buttons

  • No SEO features like meta descriptions or title tags

  • Viewing of recent site activity can only be done on your Google Analytics account

  • There’s no way to embed your website on other websites


The good news is, the Steegle platform includes all these limitations. We developed the following tools to help you build a functional Google Sites-based intranet: